9:00 to 15:00, April 16, 2001

Crown Plaza Metropolitan Hotel

Tokyo,Japan

The 4^th Executive Committee Meeting of the Asian Civil Engineering Coordinating Council was held at Crown Plaza Metropolitan Hotel in Tokyo, Japan on April 16, 2001 from 9:00 to 15:00.  The following were present at the meeting. 

American Society of Civil Engineers

1. Dr. Alfred Ang, International Director, ASCE
2.Mr. Noel Raufaste, Managing Director, Technical and International Activities, ASCE
3.Ms. Marisa Sherard, Sr. Manager International Affairs, ASCE

Chinese Institute of Civil and Hydraulic Engineering

1.  Dr. John Chien-Chung Li, President, CICHE
2.  Mr. Chi-Shou Hsieh, Executive Director, CICHE
3.  Dr. Jenn-Chuan Chern, Executive Director, CICHE
4.  Mr. Sen-Yuan Chang, Supervisor, CICHE
5.  Mr. Wan-Ning Liu, Chairman, International Relations Committee, CICHE
6.  Mr. Chia-Yih Chu, Secretary General. CICHE

Korean Society of Civil Engineers

1.  Dr. Kwang-Il Kim, President, KSCE
2.  Dr. Chun-Su Chon, Vice President, KSCE
3.  Dr. Sung-Wan Hong, Director, KSCE
4.  Mr. Moon-Sam Chang, Director, KSCE
5.  Mr. Jae-Gwon Cho, Manager, KSCE

 Philippines Institute of Civil Engineers

1. Mr. Efren H. Sison, President, PICE
2. Mr. Bashir D. Rasuman, Past President and Chair of the International Affairs Committee(IAC), PICE
3. Mr. Felipe F. Cruz, Past President and Special Adviser of the IAC,
4. Mr.Peter N. Aventajado, Treasurer, PICE
5. Mr. Willy T. Go, Vice President and Member, International Affairs 4. M Committee, PICE
6. Ms. Antonina (Nannette) C. Villanueva, National Administrative Officer, PICE

Vietnam Construction Association

1.  Dr. Nguyen Truong Tien, Member of the Executive Board, VCA

The Institution of Engineers, Australia

1. Mr. Andrew McIntyre, Out-going Chairman of the Civil College of the IEAust
2. Mr. Paul Mitchell, In-coming Chairman of the Civil College of the IEAust

Japan Society of Civil Engineers

1. Dr. Hiroshi Okada, Out-going Chair of the Executive Committee, ACECC
2. Mr. Michio Suzuki, President, JSCE
3. Mr. Itsuji Miyoshi, Executive Director, JSCE
4. Mr. Junichi Yoshikawa, Manager, International Affairs Section, JSCE

ACECC

1.      Dr. Osamu Kusakabe, Secretary General, ACECC
2.      Ms. Emiko Serino

2^nd CECAR LOC

1.  Dr. Yukihiko Sumiyoshi, Chair of the Local Organizing Committee
2. Dr. Masaaki Terashi, Secretary General of the LOC
3. Dr. Fuminao Okumura, LOC Secretary for General Affair

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AGENDA

===============================================================

 1. Welcome by the JSCE President (Mr. Suzuki)
 2. Greeting by the ACECC Chair of the Executive Committee (Dr. Okada)
 3. Introduction of Attendees (Attachment-1)Confirmation of official representatives and quorum
 4. New Membership Approval ( IEAust. Attachment-2))
 5. Proposal and Approval of TC establishment (Attachment-3)
 6. 2000 Activity report (Attachment-4))
 7. 2000 Financial Report and Approval (Attachment-5)
 8. Discussion and possible action on the amendment to By-laws pertaining
    to ACECC Secretariat Office (Attachment-6)
 9. Report of the 2nd CECAR from LOC (Attachment-7)
10. Election of New Chair of the Executive Committee (2001-2004)
         remarks: Out-going Chair and the new Chair
       (Chair will change from Dr. Okada to the new president elected)
11. Appointment and Approval of Secretary General
         remarks: out-going Secretary General and the new Secretary General
12. Approval of the members of Local organizing committee (Attachment-8)
13. Report of initial plan for the 3rd CECAR (Attachment-9)
14. 2001 Action plan and budget plan (Attachment-10)
15. Any other business
16. Next Meeting

Agenda Item 1- Welcome by JSCE President

On behalf of the Japan Society of Civil Engineers, Mr. Michio Suzuki, JSCE President, welcomed all the attendees and expressed his gratitude for their support and cooperation extended to the LOC to make the 2^nd CECAR successful.

Agenda Item 2 ??Greeting from ACECC Chair

Dr. Hiroshi Okada, out-going ACECC Chair, expressed his appreciation for the efforts and devotion made by the members to make the 2^nd CECAR successful, which is one of the most important events of the ACECC.  He specially referred to the ACECC flag with great gratitude, which was donated by KSCE with favorable approvals from all the members and displayed in the meeting room.  He also made a special remark that this meeting would be the last one presided by him and the latter part of the agenda items would be presided by the new Chair.

Agenda Item 3 ??Introduction of Attendees (Attachment-1) and confirmation of official representatives and quorum

Every attendee made a brief self-introduction and the confirmation of the formal representative who had a voting right from each member society/institution was made as follows:

ASCE ??Dr. Alfred Ang

CICHE ??Dr. John Chien-Chung Li

JSCE ??Dr. Hiroshi Okada

KSCE ??Dr. Kwang-Il Kim

PICE ??Mr. Efren H. Sison

VCA ??Dr. Nugyen Truong Tien

The ACECC Secretary General ??Dr. Osamu Kusakabe

Since there was no absence from any of the members, the meeting was confirmed effective according to the Constitution Article 5-7.

Agenda Item 4 ??New Membership Approval (IEAust. Attachment-2)

Dr. Kusakabe made some brief explanation about this issue which had been left pending since the 3^rd Executive Committee Meeting showing the e-mail correspondence between Mr. McIntyre of IEAust and the Secretariat. Mr. McIntyre explained that the Congress of IEAust was held in the previous week in Australia but no decision was actually made on this issue. The IEAust had gone through the process of transition of administration and he had had some problems getting the application processed, but he expressed his hope that they would be able to get the formal approval shortly for the Civil College had approved this issue to go through the counsel of the Institution of Engineers.  Mr. McIntyre introduced Mr. Paul Mitchell, as Incoming Chairman of the Civil College of IEAust.  Mr. Mitchell asked the members to understand that IEAust was sort of an inter-disciplinary organization and needed to go through all the procedures to get a final approval. He added, however, that the application would be on the agenda for the next committee of the 1^st of July and expressed his hope that it would be authorized at the meeting.

Agenda Item 5 ??Proposal and Approval of TC establishment (Attachment-3)

Dr. Kusakabe showed the participants the "Proposed Amendment of Procedures for establishing a Technical Committee", which was discussed and approved at the 2^nd Executive Committee Meeting. To avoid unnecessary confusion, Dr. Kusakabe proposed to add one sentence to 5 of the Procedures for establishing a Technical Committee, as was shown in Attachment-3. There was a question about wording of "the host member" and Dr. Kusakabe explained that the definition of the "host society" should be the society who submits a proposal to create a Technical Committee (TC) and that society should be responsible for the management or operations of the TC, but not responsible for funding  of the  TC. The host society will organize a TC but is not responsible for providing its budget. There were several comments and suggestions about the wording in Attachment-3. Dr. Kusakabe proposed the final wording as "The host member society/institution for a technical committee is responsible for managing the Technical Committee.  The Technical Committee members are responsible for their traveling and living expenses" and it was agreed unanimously. 

For future clarification, it was agreed to record the suggestions from Mr. Sison that a phrase "no expense from ACECC" should be added to avoid any misinterpretation. Although it is up to the Executive Committee to decide whatever expenses be spent to support a TC, the phrase would make it very clear that any expense coming from a technical committee should be borne by the technical committee in principle.

Dr. Kusakabe reported that there were two proposals for TC establishment from JSCE (Attachment-3): "TC on Asian and Pacific Coastal Network", and "TC on Integrated river basin management". The key terms of reference for the TCs are, as is stated in the Constitution Article 8.1, to establish the network and then identify technical subjects in a particular area. The idea behind this statement is each society has its own research committees and if technical committees are organized then integrated issues can be presented in the nearest CECAR. 

Dr. Chon, KSCE Vice President commented as follows: KSCE agree with the establishment of the technical committees proposed by JSCE as both of these committees deal with the regional issues requiring coordinated efforts of the ACECC members, however, one word of caution is that there are already existing studies, for instance, between the coastal engineering of Korea, China and Japan.  Therefore the technical committees should find ways to link with these on-going study teams so that the committee activities should not be duplicated or in conflict with the existing studies. Mr. Raufaste, ASCE, made a comment that he would like all the participants to seriously consider the creation of additional technical committees based on appropriate information and conclusions from the CECAR2 Sessions.  We should be able to build at least one or two more technical committees from the exciting technologies that we will  be hearing during the next two days. Those  proposals should be made at the 5th Executive Committee Meeting.

(A short recess)

Agenda Item 6 ??2000 Activity Report (Attachment-4)

Dr. Kusakabe reported the ACECC Activity for the year 2000 in reference to the Attchment-4. 

(1)   There were two executive committee meetings in 2000 and the key issues discussed were reported.

(2)   The preparation for the 2^nd CECAR was progressed by tremendous efforts of the LOC chaired by Dr. Sumiyoshi.

(3)   Membership campaign ??VCA became a member and IEAust has expressed their intention to join ACECC. The invitation to ACECC and the information about the 2^nd CECAR have been constantly sent to ICE, ECCE, IE.New Zealand, EI.Thailand, IE.Singapore, IE.Hong Kong, India, Indonesia, Malaysia and China (CCES). The Secretariat has received the information that Thailand and Bangladesh wish to join ACECC.  On March 25, 2001, invitation letters were sent to the Nepal Engineers Association(NEA), the Institution of Engineers Pakistan (IEP), the Turkish Chamber of Civil Engineers(TCCE) and the Myanmar Civil Engineering Association.?€Dr. Kusakabe said he received a fax from Pakistan saying that our invitation to ACECC was put under consideration and it would be placed at the next counsel for approval.

(4)   Secretariat Report ?? What the Secretariat did during the year of 2000 was shown.

(5)   Homepage ??The updated homepage articles were shown.

A question was raised about the probability of the above mentioned societies/institutions entering ACECC. Dr. Kusakabe said he received an e-mail from the Institution of Thailand saying that they want to be a member of ACECC this year and also he received an impression that Pakistan is seriously considering to become a member and that the Nepal Engineering Society is willing to become a member. He is expecting at least two or three additional members to join within a few years.  Also Mr. Yoshikawa, JSCE, added that a delegate from Bangladesh to the 2^nd CECAR showed his interest in becoming a member. Dr. Okada, out-going ACECC Chair, said that, although there had been no remarkable progress so far, he would keep trying to invite Mainland China to ACECC.  Also, it was reported that there was a conference of the  ASEAN Federation of Engineering Organization in November 2000 in Vietnam, and the invitation letters with the ACECC brochures were distributed to the participants of the conference through Dr. Nguyen Truong Tien, VCA, although there had been no response as yet.

Agenda Item 7 ??2000 Financial Report and Approval (Attachment-5)

The 2000 ACECC Account Report which had been audited with signature was circulated to the attendees.  It was reported that the balance at the end of the year 2000 was negative US$2,843.84. The reason:  the membership due payments from PICE and VCA were delayed. VCA paid the dues for the year of 2000 in cash on that day of the Executive Committee Meeting because of some difficulties in procedures and the ACECC Secretariat acknowledged receipt of the membership dues from PICE on March 1, which should cover the payment of the year 2000. With the payments from the two societies, the balance as of April 16, 2001 became positive at US$1,156.16. Note, however, that this figure does not include the expenditure from January 1, 2001.

As to the issue raised by Mr.Sison concerning the fiscal year at the time of 3^rd Executive Committee Meeting, Dr. Kusakabe said that the Secretariat had looked into the documents very carefully from the first to the latest documents of the executive committee meetings, and summarized our previous understanding, as was shown in Attachment-5.  From the Attachment, it was confirmed that we had agreed that each member pay $2,000 by December 1999 for the year of 1999 and from the 2000 fiscal year (1 January to 31 December) each member pay $2,000 before 30 June every year. The financial report was then unanimously approved.

Agenda Item 8 ??Discussion and possible action on the amendment to By-laws pertaining to ACECC Secretariat (Attachment-6)

Dr. Okada made some special comments about the item 8. This issue was originated by Dr. Kim, KSCE at the 3^rd ECM in Seattle and the conclusion was carried forward to this ECM.  This time the Secretary General provided several options as were shown in the Attachment-6 and also Dr. Kim made a counter proposal after taking some circumstances into consideration.  Dr. Kim?塜 comment was as follows: You may recall that I brought up this matter of establishing permanent office last year and we had a lively discussion at the Seattle Meeting.  Before we discuss the amendment of By-laws, I believe we should first arrive at a common understanding on the reasons why we need a permanent office.  The present By-laws specify that the ?㈠dministrative Secretariat, performing day-to-day activities, will be located in the economy of the next International Conference (CECAR).??nbsp; While this provision appears sensible for the purpose of organizing CECAR, it has the following shortcomings.  First of all, the office of Secretariat and the staff are relocated every 3 years.  In other words, the office and the staff become a temporary organization lasting just 3 years.  There is no continuity of operation and there is a new learning curve repeated every 3 years.  Also, all the records have to be moved from one location to another every 3 years.  As ACECC develops into a major organization with increased activities in addition to organizing CECAR, there will be quite an accumulation of records with increasing risk of records being damaged or partially lost in each transfer. I hope you will agree with me on these points, and if you do, then we should seriously consider establishing a permanent location for the Office of Secretariat and amend the By-laws as in Option 3 in the Attachment-6.  If you do not, we should consider Option 4 and agree on the permanent location within, not 3 years, but less than 2 years, so that there will be a sufficient time for preparation before formation of the next team of Secretariat.  I would like to make one more point.  If you cannot agree on a permanent location today, Office of Secretariat for the next term will be located in Seoul, Korea under Option 4, as we will be hosting the 3^rd CECAR.  Then, in order to provide continuity in the operation of Secretariat for the next 3 years, I would like to appoint the out-going Secretary General Dr. Osamu Kusakabe as Executive Advisor to the new Chair of the Executive Committee, with his permission and the understanding of the Executive Committee.  I would like to have the Executive Advisor to attend the Executive Committee Meetings without a voting right, and assist the new Chair and Secretary General in managing the Secretariat for the next 3 years.

Mr. Cruz, PICE, said that although PICE was going to mention that they were ready to have the permanent office in Manila, if the Secretariat is going to be transferred to Seoul, he would like to support it. Dr. Ang, ASCE, said that he would also agree to the KSCE?塜 proposal on one condition that the expenses for the Executive Advisor should be borne by JSCE. Dr. Kusakabe said that the No.3 clause should be deleted, as it has become meaningless.

Dr. Chon commented that by proposing to locate the next Secretariat in Seoul they would be responsible for operating the Secretariat Office for the next 3 years. They had just appointed the out-going Secretary General to be their Executive Advisor without changing by-laws, and as long as it would not incur any additional expenses of ACECC, there might be no objection to the proposal, and that would help the smooth transfer of the Secretariat.  However, problems still remains to be discussed further.  Every member should think it over very seriously and bring it to any future executive committee meetings. Dr. Ang added that in the long run there will be certainly a good reason for establishing a headquarter in a permanent place, however, in the meantime we are still in the initial stage of organizing CECAR, we will need some experiences.  Perhaps by the time of 6^th or 7^th executive committee meetings we will have got some experiences and we will know advantages and disadvantages of the permanent office or the headquarter. Mr. Raufaste, ASCE, agreed with Dr. Chon?塜 proposal, saying that his understanding is the host country, serving as the Secretariat and the Chair, has staff commitment, dedication, and good management practices all leading to a productive ACECC Office rather than contracting work out to another country. They have control over their staff who need to work extra hours and it is easier having their own staff working because they are committed and dedicated. Mr. Raufaste  agreed with the Secretariat to keep the ACECC on a rotating basis. He said ?猐e are still a child. After the CECAR-3, maybe we will be a teenager. We are in a growing process?? Dr. Sumiyoshi insisted that we need to discuss this issue of having a permanent office within a few years during the next term since ACECC would have more members in the future and consequently a permanent secretariat office must become necessary.  Dr. Okada concluded that since we could not reach a conclusion this time, it might be better for us to accept the KSCE?塜 proposal for the time being, although in the near future ACECC might need to think about having a permanent office, which means we do not change the By-laws this time except to delete the 3^rd clause. Dr. Kusakabe mentioned that he would be glad to be the Executive Advisor to the new Chair and the in-coming Secretary General for another 3 years and confirmed that the cost should be covered by JSCE, which was approved unanimously.

Agenda Item 9 ??Report of the 2^nd CECAR from LOC (Attachment-7)

Dr. Sumiyoshi reported that since the last Executive Committee in Seattle, LOC had held a series of activity meetings to complete the conference programs and to get as many participants as possible and as much corporate contribution as possible and also reexamine the budget plans.  Concerning the conference programs, until 3 days ago they had had some problems but now everything was set. Concerning the number of participants, compared to the target of 650, they had almost 700 participants from 14 countries including 7 ACECC member societies/institutions.  Concerning corporate contributions, to the target of 10 million yen budget, they collected 14.6 million yen, which should mean that we would be able to have a good surplus. As the LOC Chair, Dr Sumiyoshi expressed his gratitude to all the members for their cooperation to LOC. Mr. Cruz expressed his gratitude for the efforts which had been made by the LOC members. (Applauded)

Dr. Terashi showed the final conference program to be distributed to each participant. Some of the points he pointed out were, (1) There would be simultaneous translation service at the main room for the Japanese participants; the cost will be paid by JSCE.  (2) The visit to Akashi Kaikyo Bridge and Kyoto had been cancelled due to the limited number of participants. (3) Some replacements of speakers and chairpersons were made. (4) Attachment 7-4 was the summary of the income and expense. It was expected that the total income would amount to JY57,099,500 and the surplus would be JY3,000,000. (5) The rate of the participants from Korea was nearly 50% of the total number of the participants from overseas, which showed that the efforts made by Korea was great. (6) Attachment 7-5 was a ?煏IP Schedule?? for the presidents/representatives of member societies/institutions during this conference.

 (Lunch was taken)

Agenda Item 10 ??Election of New Chair of the Executive Committee (2000-2004)

According to the By-laws I.2, the representative of the member society/institution who will host the next International Conference shall be the chair and it is already decided that the 3^rd CECAR will be hosted by the Korean Society of Civil Engineers at the 3^rd Executive Committee Meeting.  Dr. Okada asked KSCE to recommend a person to be the new Chair of the ACECC and KSCE recommended President Kwang-Il Kim be the Chair, and it was approved unanimously.

(Dr. Okada?塜 Greeting - First I congratulate Dr. Kim on his being elected the next Chair of ACECC.  Taking this opportunity I would like to express my sincere gratitude to each member of the executive committee.  ACECC was founded in September 1999.  The Constitution and By-laws were decided on, the number of the member societies/institutions has increased to six and the 2^nd CECAR, one of the most important activities of the ACECC is going to successfully start from this evening.  All of these achievements could not be materialized without your guidance, assistance and strenuous efforts and I would like to express my deep thank to Secretary General Dr. Kusakabe and the ACECC secretary.  They executed their duties very earnestly, sincerely and efficiently. However, it is my regret that the number of the member societies/institutions did not increase remarkably and I feel responsible for it. Fortunately, the new Chair-elect, Dr. Kwang-Il Kim, is a distinguished civil engineer who has abundant experiences in international affairs.  He is a man of amiable personality and vigorous leadership.  I firmly believe that ACECC will continue to grow under the remarkable leadership of Dr. Kim.  Every member?塜 incessant assistance for the new Chair is always highly appreciated. Lastly, personally I have very much enjoyed for these one and a half years acquiring close and warm friendship with all of you.  I sincerely wish ACECC last forever and develop further.

Dr. Kwang-Il Kim?塜 Greeting ??Thank you for your approval.  It is a great honor for me to serve as a new Chair of the ACECC Executive Committee for the next 3 years. I would like to especially thank Dr. Okada for his dedicated leadership and for having achieved so much in less than 2 years??time, I also would like to congratulate Dr. Sumiyoshi and his team of LOC for making this 2^nd CECAR such a great success.  Since my predecessor has done such a wonderful job, it will be hard for me to do any better.  But I will exert my best efforts to firmly establish ACECC as the prominent intersocietal civil engineering organization in the Asian region.  In order to achieve this goal, I need your strong support and active participation as ACECC broadens its activities  I thank you for the support you have already given me, and I pledge my best as the new Chair.  Thank you very much.)

The Chair was changed from Dr. Okada to Dr. Kwang-Il Kim.

Agenda Item 11 ?? Appointment and approval of Secretary General 

Dr. Kwang-Il Kim, the new Chair, nominated Dr. Chun-Su Chon as the new Secretary General of ACECC, and the nomination was unanimously approved (By-laws, I.3).   He also appointed the out-going Secretary General, Dr. Osamu Kusakabe, as the Executive Advisor to the new Chair and the new Secretary General. The appointment was also approved.

Agenda Item 12 ??Approval of the members of Local Organizing Committee (Attachment-8)

Dr. Kim recommended Dr. Sung-Wan Hong, one of the International Directors of KSCE, as the Chair of LOC for the 3^rd CECAR, and the Executive Committee unanimously approved the recommendation. Dr. Hong will organize the remaining officers of LOC and report at the next Executive Committee Meeting for the approval.

Dr. Hong expressed his hope that IEAustralia would join ACECC in the nearest future to participate in the 3^rd CECAR as an ACECC member.  He asked ASCE if they were going to participate in the 3^rd CECAR, for ASCE had said at the Seattle Meeting that they had not committed anything beyond the 2^nd CECAR. Mr. Raufaste, ASCE, responded that the decision would be made at their board meeting in July.  Although ACECC?塜 successful CECAR would certainly be steps to a right direction they had no decision until their July meeting. Dr. Ang, ASCE, asked if the $30,000 contribution for loan would be required for the CECAR-3, since he would have to make a proposal at the ASCE board meeting for approval to join CECAR-3 and they might want to know how much commitment would be required. In relation to the issue, Dr. Chon touched on a problem about how to distribute the surplus from the 2^nd CECAR. Although the By-laws indicates that 40% of the surplus should go to ACECC and the rest of it be divided among the three funding members, if there was another loan  that ACECC could be run by the donations and if those members would donate the surplus, then the amount of loan could be reduced.

Dr. Ang?塜 showed his understanding that 40% of the surplus should go to ACECC and the rest should be divided by the three funding members. Dr. Kusakabe explained that at the steering committee in Manila in June, 1999 there was a discussion that the 40% should go to the Council and 20% to each funding society, but this is not the matter stipulated in the ACECC By-laws and remains to be discussed. Dr. Ang said there are two major points to be discussed; (1), The surplus from CECAR-2 really should be equally divided among the three funding societies, and (2), In CECAR-3, how is the surplus going to be distributed and also how much money you need from each society. However, as far as the 2^nd CECAR is concerned, the surplus should go to the three funding societies because they loaned $30,000 each, which was kind of an investment because they had a risk. Dr. Chon, the new Secretary General, suggested that the decision should be carried forward to the next Executive Committee Meeting. Dr. Li, CICHE, expressed his opinion that the surplus was accrued from contribution by all the members.  Loan is loan, not investment. Surplus should be divided by all the members or everything should go to ACECC.  Dr. Ang said it would be OK with CECAR-3, but as far as CECAR-2 is concerned, the previous agreement should be adapted.  Dr. Kusakabe pointed out the fact that the surplus expected now turned out to be much bigger than our expectation because of the good contributions from Korea and Taiwan. Dr. Chon agreed to follow the previous agreement as far as the 2^nd CECAR was concerned; that is, 40% of the surplus goes to ACECC and 20% each goes to the three funding members and that would be OK , but instead of bringing back that money to each society, that could be donated for the next CECAR, then it would gradually be possible for ACECC to do without loan money, and that would be a point one should think of.  The distribution of the 2^nd CECAR surplus could be made by the three societies but for the next ECM all of us should bring some ideas how  the 3^rd CECAR surplus should be divided.  Dr. Kim confirmed the issue to be further discussed at the next ECM.

As to the initial members of Local Organizing Committee, Dr. Hong will ask the other members to recommend Honorary International Advisors later and he will submit more details at the next Executive Committee Meeting.

Agenda Item 13 ??Report of initial plan for the 3^rd CECAR (Attachment ??)

Dr. Hong reported that they are planning the date for the 3^rd CECAR to be during the 3^rd week of August 2004, five days including technical tours. The venue will be Sheraton Walker Hill, Seoul.  The target of the participants is 700. Other things are not determined yet.  Dr. Hong will report at the next Executive Committee Meeting. Dr. Ang asked two questions (1) possibility of moving the date of August to, say October, (2) possibility of changing the venue to nearer to downtown. Dr. Chon answered that they chose August because all the professors would be relatively free during the summer vacation. And there is a big national convention scheduled in October 2004 and many people would go to that event so they are afraid it might be difficult to achieve the 700 target.  They have an experience of having held an international conference in August, and it had turned out to be good in terms of less traffic, less traveling cost and accommodation cost and the weather didn?塟 interfere much. But they will reconsider about the date and report at the next ECM. KSCE also answered that they have checked the cost with other hotels and found out the downtown hotels are more expensive, besides they can get 30% discount from Sheraton. But they will reconsider this as well.

ASCE suggested an idea to hold the next ECM in Houston, USA, when ASCE holds their annual convention there. KSCE said the reason they offer the next ECM in Seoul on October 31 is that they are going to have their 50^th anniversary international conference on the 1^st and 2^nd of November and they want the delegates from the other societies/institutions to come to Seoul to spend a few more days to attend their anniversary international conference after the next ECM. ASCE withdrew their suggestion. Dr. Sumiyoshi advised that, according to the JSCE?塜 experience, they must have at least three meetings before the CECAR, therefore suggested plan in the Attachment-9 would be enough in terms of the number of the meetings.

Agenda Item 14 ??200l Action Plan for ACECC and CECAR (Attachment-10 and 10-2)

The main agenda items planned for the 5^th ECM and the 6^th ECM were reported. Also the budget for the 2001 was reported. Dr. Kim said that the detailed action plans including the financial matters will be reported at the next ECM.

Agenda Item 15 ??Any other business

(1)  Dr. Li, CICHE, expressed their hope to organize the 4^th CECAR.  Dr. Chon thanked Dr. Li for  his offer and requested that CICHI make an application in a written form so that we can discuss the matter at the future Executive Committee Meeting based on the nomination procedures approved at the 2^nd ECM.

(2)  Dr. Li mentioned that they have a master framework to establish a TC and they would like to make a proposal at the next ECM. Dr. Kusakabe said before the next ECM, the Secretariat will ask other members??opinions and they will have a draft for discussion.

(3) Dr. Okada expressed his opinion that as to the surplus of the 2^nd CECAR, he would like to follow the conclusion of this ECM, that is, 40% to ACECC, 20% each to the three funding members, however, he hoped that this matter would be discussed at the next ECM and decided that 100% of the surplus should belong to ACECC.  Dr. Ang expressed his opinion that in order to share the surplus equally, each member society should also provide a loan equally to ACECC, then, there would certainly be no problem in dividing the surplus.  This issue should be taken again at the next ECM.

Agenda Item 16 ??Next Meeting

Dr. Kim offered the next ECM to be