Agenda Item 1 ??Welcome by ASCE President

 On behalf of Dr. Schwartz, the President of ASCE, Mr. Goode, the Chair of International Activities Committee of ASCE delivered the welcome address to all of attendees. He welcomed all ACECC members and introduced the activities of the International Activities Committee of ASCE. He emphasized the learned society mission and the importance of communication and exchange of best technology and ideas among the world community.

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Agenda Item 2 ??Greeting from ACECC Chair

 Dr. Kwang-Il Kim, ACECC Chair, expressed his appreciation to ASCE for the warm welcome and for hosting the 6^th ECM, and conveyed sincere congratulations on the 150^th Anniversary of ASCE. He briefly reflected on the achievements of ACECC since its foundation 3 years ago and especially welcomed the delegate from Vietnam Construction Association. He believes that friendship and enthusiasm have grown among the members through these Executive Meetings.

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Agenda Item 3 ??Introduction of Attendees (Attachment -1)

 Every attendee made a brief self-introduction including Prof. Lin Shaopei from Jiao Tong University in Shanghai, China who attended the meeting as an observer.

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Agenda Item 4 ??Confirmation of Official Representatives and Quorum

 The confirmation of the formal representative who had a voting right from each member society/institution was made as follows:

 ASCE ??Mr. Walter T. Marlowe

CICHE ??Dr. Jenn-Chuan Chern

IEAust ??Mr. Paul Mitchell

JSCE ??Dr. Hiroshi Okada

KSCE ??Mr. Jin-Kyu Ha

PICE ??Mr. Efren H. Sison

VCA ??Dr. Nguyen Truong Tien

The ACECC Secretary General ??Dr. Chun-Su Chon

Since there was no absence from member societies/institutions, the meeting was confirmed effective according to the Constitution Article 5-7.

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Agenda Item 5 ??TC Activity (Attachment-2)

 As the host member of two ACECC Technical Committees, JSCE (Dr. Okumura) reported current activities; TC-1 on Asian and Pacific Coastal Network, and TC-2 on the Integrated River Basin Management. He explained committee members and future plans of each TC as summarized in Attachment-2. According to the action plan, the final reports will be submitted at the end of the year 2003.

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Agenda Item 6 ??Working Group Meeting Report and Recommendations (Attachment ??)

 The ACECC Working Group Meeting was held in Taiwan on August 9, 2002. The minutes of this meeting had already been sent to each attendant of the WG Meeting by e-mail and the print-out of minutes was distributed to every attendant at the 6^th ECM by JSCE. Dr. Kusakabe summarized that meeting based on the minutes. The objectives of the working group meeting were set up as follows; 1) To follow up the previous discussions (Summary report of Presidential Meeting, and Presidential Meeting Follow-up), 2) To discuss the possible action plans for the ACECC, 3) To prepare a report and discussion for the 6^th ECM. At this meeting, Perspectives, ACECC Strategic Visions, ACECC Future Plans, Timetable for the Next Decade and Possible amendments of the Constitution & By-laws were discussed. Based on the objectives of ACECC, three strategic visions of ACECC were proposed : 1) ACECC should become an authoritative technical body for international cooperation and coordination of sustainable infrastructure development in the Asian region including resolution of cross-border technical issues, 2) ACECC should become an international technical resource center and coordination body, 3) ACECC should enhance the civil engineering profession in its technical capability as well as in its ability to participate in the policy making process. And the following operational plans were agreed by the working group:

1)     Strengthening of ACECC organization ; a permanent Planning Committee(PC) will be needed to plan and carry out various activities to achieve the Strategic Vision, replacing the Working Group, a temporary organization. The PC members should consist of one representative from each member society/institution and this representative should remain the same for the term of three years. Subcommittees may be set up to carry out specific tasks.

2)     Creation of Expert Resource Pool ; for creation of Disaster Response Team(s) and Cross-border Conflict Resolution Team(s) or Technical Advisory Board on stand-by basis.

3)     Creation of Technical Resource Center ; web-based technical resource center set up to act as an information clearing house.

For the creation of ?鲞lanning Committee(PC)?? some amendments of the ACECC Constitution & By-laws would be required. The vote of approval for  creation of PC and proposed revision of Constitution and By-laws was taken, and by 6 to 2, they were approved. Concerning the expenses of the delegate members of the PC, including traveling expenses, the same rule will apply as for the Executive Committee Meetings, i.e. they will be paid by each member society/institution, which it represents. After some discussion on whether the Secretary General of ACECC Executive Committee should serve as the chair of PC, it was agreed that the Secretary General be an ex-officio member of PC. Then, Dr. Kwang-Il Kim nominated as the chair of PC Dr. Young-Nam Lee who is the chair of KSCE Committee on ACECC, and has participated in the working group meeting. Dr. Lee was approved unanimously. Dr. Chon reminded every member society/institution that each member society/institution must nominate one person to be a member of PC for the next three years. And he said that Dr. Young-Nam Lee would e-mail each member society/institution requesting the recommendation of a PC member by the end of November, 2002.

(A short recess)

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Agenda Item 7 ??2002 Activity & Financial Report (Attachment-4)

 Dr. Chon reported the ACECC Activity for the year of 2002 in reference to the Attachment 4-1. For the membership campaign, the invitation to ACECC has been sent to Malaysia, China, Canada, Singapore, Thailand, Pakistan and India. The Secretariat has received the regrets from Singapore (Attachment 4-2).

He explained the 2002 Financial Report (July 1, 2001 ~ June 30, 2002) ; Total Income was USD 13,014.55 and Total Payment was USD 9,887.69. The Secretariat managed to escape from the deficit thanks to the KSCE Contribution for the hosting of the 5^th ECM. Dr. Okumura asked Dr. Chon if the 2002 Financial Report missed the term of January 1 ~ June 30, 2001. Dr. Chon answered that at the 5^th ECM, the change of the fiscal year from January to July had already been approved and accordingly the ACECC Constitution and By-laws were revised. And furthermore, the Secretariat received the JSCE Balance only on October 25, 2001.

Dr. Kusakabe commented that JSCE should provide the financial report for the missing 6 months from January to June, 2001 for the continuation of the financial record.

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Agenda Item 8 ??2003 Action Plan & Budget Approval (Attachment-5)

 2003 Budget : Total Income comes to approx. USD 43,000 and Total Payment comes to approx. USD 24,200.

Dr. Kusakabe expressed concern that Travel Expense to ECM and the cost of hosting ECM are too high. Dr. Chon mentioned that the cost of hosting the 5th and 6th ECM was high because they were held in a hotel due to the 50th and 150th anniversary of KSCE and ASCE respectively, and a way to reduce cost would be to limit the attendance from each ACECC member to one representative which will make the meeting smaller, thus reducing the traveling expenses as well as the cost of hosting the meeting. Dr. Okada and Mr. Sison suggested that the budget should have more detailed/breaking down items. So it was put into the vote whether the budget would be approved as it is or rewritten budget would be submitted. A conditional approval was taken by the vote of 6 to 2, and Dr. Chon stated that the Secretariat would revise the 2003 Budget and submit it for Member review via e-mail later.

Vietnam Construction Association (VCA) paid its 2001 Dues at site on November 2, 2002 and it will be included as income in 2003 financial report and will be noted as unpaid in 2002 financial report.

 *(The budget for 2003 will be adjusted again depending on the Annual Dues Reduction Program and its effective date. If the effective date is determined to be July 1, 2003, which will be the beginning day of the Fiscal Year 2004, there will be no adjustment in the 2003 budget.)

* See Agenda Item 12

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