The 7th Executive Committee Meeting of the Asian Civil Engineering Coordinating Council was held at Carlton Crest Hotel in Brisbane, Australia on June 23, 2003 from 9:00 to 12:30.

[AGENDA]

1. Welcome by Mr. Les Louis, President, Queensland Division of Engineers Australia

2. Greeting by the ACECC Chair of the Executive Committee

3. Introduction of Attendees (Attachment 1)

4. Confirmation of official representatives and quorum

5. PC Activity Report (Attachment 2)

6. TC Activity Report (Attachment 3)

7. 2003 Activity & Financial Report [Interim] (Attachment 4)

8. 2004 Budget Approval (Attachment 5)

9. 3rd CECAR LOC Activity Report (Attachment 6)

10. Any Other Businesses (Attachment 7)

11. Next Meeting

Before the meeting started, Dr. Chon, the Secretary General of the ACECC suggested Dr. Okada to take the chair role of the meeting on behalf of Dr. Kim, the Chair of ACECC who could not attend the meeting. He also notified that ASCE and PICE could not attend this ECM besides Dr. Kim and Dr. Lee, the Chair of ACECC PC. Dr. Chon stated that Dr. Kim specifically asked him to convey his apology for not attending the meeting, and express his wish for the successful meeting. Dr. Chon said that we would discuss many important issues at the ECM and the most important thing is progress of the 3rd CECAR Activity. Lastly he stated that all the participants want to express their gratitude to Engineers Australia for providing wonderful place, and their warm hospitality. He asked Mr. Louis to deliver the welcome address.

Agenda Item 1 ??Welcome by Engineers Australia?塜 Queensland President

On behalf of the Engineers Australia, Mr. Louis, the President of Queensland Division of Engineers Australia, welcomed all the participants to Brisbane and wished a successful meeting. He briefly introduced the EA and Queensland. He mentioned that there are many important issues to discuss in the agenda which will affect the civil engineering and whole of this area. He said that being a civil engineer himself he is particularly interested in this field. He also wished the participants to enjoy their stay in Brisbane and take advantage of lots of Brisbane.

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Agenda Item 2 ??Greeting from ACECC Chair

On behalf of Dr. Kwang-Il Kim, ACECC Chair, Dr. Okada addressed the attendees to open the meeting. He said it was very unfortunate for everybody and especially for him that Dr. Kim could not be present at the meeting. Dr. Okada can never replace him because he is very active and brilliant person. Therefore, Dr. Okada said that he cannot execute his duty enough, but need help from everybody, then he would do his best. Since we met in Washington DC on res://ietag.dll/#34/#1001); BACKGROUND-REPEAT: repeat-x" tabIndex=0 Year="2002" Day="2" Month="11">November 2, 2002, half a year has passed and during this period, there occurred serious SARS problem. He would like to express his sympathy for the people who are infected by this awful disease. However, by the wisdom of people the disease has been gradually overcome. He expressed his gratitude for the big efforts of the Engineers Australia to convene this 7th ECM.

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Agenda Item 3 ??Introduction of Attendees (Attachment -1)

Every attendee made a brief self-introduction including Ms. Phong from Vietnam who attended the meeting as a secretary of Mr. Phong. She played the piano during the morning tea break. All the attendees expressed their appreciation for her wonderful performance.

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  Agenda Item 4 ??Confirmation of Official Representatives and Quorum

The confirmation of the formal representative who had a voting right from each member society/institution was made as follows:

ASCE ??Absent

CICHE ??Dr. Jenn-Chuan Chern

EAust ??Mr. Peter Godfrey

JSCE ??Dr. Fuminao Okumura

KSCE ??Dr. Sung-Wan Hong

PICE ??Absent

VCA ??Mr. Nguyen Thanh Phong

The ACECC Secretary General ??Dr. Chun-Su Chon

Since there were six present out of nine, the meeting was confirmed effective according to the Constitution Article 5-7.

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Agenda Item 5 ??PC Activity Report (Attachment-2)

On behalf of Dr. Young-Nam Lee, Chair of ACECC PC who could not attend the meeting, Dr. Hong, Vice President of KSCE and Chair of the 3rd CECAR LOC presented the PC Activity. PC was established at the 6th ECM. At that time Chair of the PC also selected as Dr. Young-Nam Lee. And PC member representing each Society or Institution was selected and reported by e-mail to the PC Chair. The organization of PC is shown in the figure of attachment-2. There is EC, under the EC, there are two TCs and also PC presently. The members of the PC of each economy are listed in the attchment-2. At the 6th ECM, EC requested PC to revise the Membership due program and PC come up with the Revised Membership Due Program shown in the attachment. There are five categories based on the World Bank Report and the membership due is ranged from USD 500 to USD 2,500. This will be revised if necessary every year. In the table of Estimated Income of ACECC from Membership Dues, Taiwanese GNP per capita was assumed one because the World Bank Report did not provide it. This program will be applied to the Membership due for the new Society/Institute joining ACECC. Majority of PC members voted for the revised Membership Due Program. At the 6th ECM, PC was proposed that PC should formulate and prepare policy documents for EC?塜 consideration and action for the following major tasks; 1. Create an expert resource pool, 2. Set up a technical resource center, 3. Development of Asian Civil Engineers Code of Ethics, 4. Development of Asian Design Code. 5. Development of civil engineering terminology dictionary, 6. Cross-licensing of professional civil engineers, 7. Enhancement of public perception of civil engineering profession. All these seven tasks are assigned to each Society/Institute as shown in the table.

Each society should formulate the plans for this each task until the end of July, 2003, which include who is in charge of this task and what you are planning to do and so on.

At the 2nd CECAR, we had the Presidential Meeting(PM) and we are planning to have one also. The formulation of this PM is assigned to PC. PC also plans to have a special forum at the 3rd CECAR. They decided on the title of this forum ?焩ew Trend in Construction Industry of ACECC Countries??and suggested presentation of each ACECC member society?塜 construction related emerging market, technologies, and changes of government policy and regulation. High-ranking government officials, CEO of leading construction companies and design firms are to be invited for the forum. Dr. Hong ended his explanation about PC Activities.

Mr. Hsieh asked what if APEC engineers. If CICHE is responsible for the Cross licensing, it would be different from what is same. Dr. Chon said that since APEC countries agreed for the licensing of engineers in each of APEC countries and now it has been enforced. In the early part of this month, there was a meeting on this. Mr. Hsieh said that they just adopted and they can serve as a mediator for these two organizations. So they will solve all problems about the licensing for the engineers from different countries. He added that for the complicated problem, we have to use the applicants union. Dr. chon said that at least the point we have here is not going against that APEC licensing and we just want to add if any improvement or any advice to them or things like that. Other than this APEC engineers licensing problem there is also another keyword, ?㈤ngineer Mobility??he added. He stated that CICHE?塜 task is to think more about these problems. Mr. Hsieh responded that they will comply.

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Agenda Item 6 ??Approval of Revision of Constitution and By-Laws (related to the revised membership due program drawn by PC : Attachment ??)

Each member society was given a copy of the Revised Constitution and By-Laws. Dr. Chon expressed his apology that there is one or two typographic error in it. He suggest to include the Article 8, item 1 ; ?焾he executive committee establishes the planning committee, whose purpose is to formulate and prepare policy documents for the executive committee to plan and carry out various activities to achieve the ACECC objectives and strategic vision. The executive committee shall approve the members of the planning committee?? In By-Laws, Article IV Financial Resources, item 2 has been included after this PC Activity ; ?㈤ach member pays an annual membership due in accordance with the following program ~??/font>  Dr. Chon proposed to insert one more paragraph to this item in the By-Laws such as ?焝embership due shall be adjusted annually by reviewing the latest World Bank Report, and after the approval of the Executive Committee??  Dr. Okada said that ?熣t the end of calendar year??might be changed to certain time according to the World Bank Report. Dr. Chon replied that he would check again whether this should be at the end of each calendar year or in March or in April whatever. Mr. Hsieh said that the World Bank announces annual report the year before in the mid year. Dr. Chon stated that if they are revealed by the end of each year and announce it before the June next year then we would add this changes in our dues. If we get the World Bank Report at the end of June or July, we will review it by the end of December. If there are any changes, we can collect revised due by next June. Dr. Okada put it on the vote and it was approved unanimously.

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Agenda Item 7 ??TC Activity Report (Attachment ??)

Dr. Okumura presented TC Activity Report. He said that it plans to make communication with civil engineering organizations such as Asian Water Resource Society, IHP, IWRA for information exchange. They are going to make up the report based on this interaction. And also they are discussing the workshop before the CECAR. They are going to have TC-2 Workshop at somewhere in Indonesia. He summarized the first ACECC TC-1 Workshop held in Seoul, Korea on May 21~23, 2003.

By going through the activity report, Dr. Chon urged that TC-2 activity should be more vigilant. Dr. Chon added that Dr. Kioka, Chair of TC-1 invited Taiwanese but they couldn?塟 come to the 1st Workshop because of SARS.

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Agenda Item 8 ??2003 Activity & Financial Report of ACECC Secretariat (Attachment ??)

Dr. Chon reported the ACECC Activity for the year of 2003 in reference to the Attachment 5-1. He explained the 2003 Financial Report (res://ietag.dll/#34/#1001); BACKGROUND-REPEAT: repeat-x" tabIndex=0 Year="2002" Day="1" Month="7">July 1, 2002 ~ res://ietag.dll/#34/#1001); BACKGROUND-REPEAT: repeat-x" tabIndex=0 Year="2003" Day="30" Month="6">June 30, 2003) ; Total Income was USD 42,860.70 and Total Expenditure was USD 26,560. So, the Balance is USD 6,300.70. The Secretariat will prepare the official Financial Report by the end of September and will send out for member societies??review and approval. Since most of the administrative and travel expenses were supported by KSCE, the ACECC Financial Report for Expenditure is shown only in two lines.

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Agenda Item 9 ??2004 Budget Approval (Attachment ??)

As the 2004 Budget which starts from 1st of July this year to the end of June next year, the membership dues for 2004 we received from ASCE, KSCE, CICHE, PICE, JSCE, PICE and VCA(including 2002 dues) is USD 12,425.91(actual). The Secretariat expects 2004 membership due from EAust by the end of June.

Dr. Okada asked if there are any objections on the 2004 Budget of Secretariat. There were no objections and the Budget for 2004 was approved unanimously.

(A short recess : 15 min break)

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Agenda Item 10 ??3rd CECAR LOC Activity Report (Attachment ??)

Dr. Woo, Secretary General of the 3rd CECAR LOC explained briefly the draft 2nd circular asking member?塜 opinions. And the budget plan was presented by Dr. Chung, Secretary for General Affairs of the 3rd CECAR LOC. The Loc was asked to revise the budget plan that includes the surplus at the 6th ECM. So in the new table 1 & 2 (refer to Attachment-7) they prepared two scenarios. By optimistic scenario, we have surplus about KW 41 million and by pessimistic scenario, we have about KW 9 million. So Dr. Chung suggested figures in these two tables need to be approved by EC. Dr. Chon asked any opinions on it and said EC should decide to accept this or advise them otherwise. Dr. Okada put it on the vote and it approved unanimously.

Mr. Phong requested that Honorary International Advisor from VCA listed on the 2nd circular should be changed to Mr. Nguyen Nanh Kiem, new Chairperson of VCA.

Paper Collection and LOC?塜 policy were presented by Dr. Lee, Secretary for General Affairs of the 3rd CECAR LOC. He explained the current status of abstract collection. 125 abstracts are collected to date including 13 more papers not included in the following table. But the LOC still needs more abstracts from member societies according to the deficient number of fifth row. He stated the policy on abstracts; each member society is given a privilege of and responsibility for collecting papers and controlling their quality. Therefore the LOC accepts the abstracts submitted from each society assuming that they met the each society?塜 criteria. The same policy shall be, as a general rule, applied to full manuscripts. Also each society is entitled to choose the abstracts that are for oral presentations from others are for poster sessions. The submission of full manuscript is due res://ietag.dll/#34/#1001); BACKGROUND-REPEAT: repeat-x" tabIndex=0 Year="2003" Day="31" Month="12">December 31, 2003.

The Current Status of Abstract Collection as of res://ietag.dll/#34/#1001); BACKGROUND-REPEAT: repeat-x" tabIndex=0 Year="2004" Day="31" Month="5">May 31, 2004